ESL School Admin Assistant

https://team.internationallink.org/opportunity/esl-school-admin-assistant/ 

Role Details

Instructions / suggested best practices for recurring tasks: 

• Send email to students about class start date

• Help with reimbursements

• Arrange details for volunteer training done by ESL Ministry or ESL School leadership (e.g. calendar, food, building)

• Coordinate class visitation schedules

• Go through list of registered but not placed and check for accuracy

• Books (POC for Pearson) order, tracking, returns, & refunds

• Books (students POC for FPC): turn in cash receipts to FPC, report to FPC on book transactions

• Manage & communicate school calendar (electronically & print). Includes coordinating to check for exception days (e.g. when the host cannot have us).

• Ensure volunteers have info they need for their students

  • “Just wanted to make sure you had contact preferences & info for the students we have on the rolls for your class. Thanks so much for your care for them!”

  • How: it should be automatically emailed to them each Saturday morning (gives us time to update database) as a spreadsheet attachment (coordinate with for this)

  • Fields (coordinate with for these reports)

    • name

    • email

    • contact pref

    • phone

    • child care pref

    • bday

    • gender

    • when they arrived

    • lang speak at home

    • country

    • assessment score

• Attendance: coordinate with teachers each week & enter into the spreadsheet. This helps us & teachers track the health of classes & school.

Examples of past tasks: